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Most companies rely on forms to
handle employee changes (many having over a hundred). Even if you have Excel
spread sheets or an HR system, someone still has to enter the data from
a form and hope there are no errors.
With the
HRSB, employees enter their changes over the Web themselves. This
eliminates the paper (saves trees) and all the steps involved with paper
forms. Plus, the system will immediately check for errors.
Here are some examples that show how the HRSB simplifies life for an
employee, manager and even the President/CEO.
See a
simple example
See what an employee can do?
See what a manager can do?
See what the President can do?
This is a simple example, but helps
illustrate the power of the HRSB.
Let’s look at an employee named Sue who works in accounting at Star
Inc, which has 100 employees. Sue recently moved. To change her address, Sue uses a PC at her desk. She goes
to Star’s Website and selects the Employee portal. The portal
looks like an extension of Star's site with
Star’s name, logo and colors.
After entering her name and password, Sue sees numerous things that she
as an employee can do. She goes to “My
Personal Information”, where all of her contact information
instantly appears. There Sue enters her new address and phone number.
If she forgets something like the Zip code, the system will prompt her
for the correct information.
This seems very simple, but
CFO magazine says that changing contact data over the Web saves
74% of the manual cost or $9.47.
Before Star used the
HRSB, Sue had to fill out seven
different address change forms, most for different insurance carriers.
Someone would then enter each one. Now the
HRSB automatically updates the carriers, the company directory, and
personnel files .
Sue gets married
The reason Sue moved is because she
married Tom. While Sue was at the portal she could also:
- Change her last name.
- List Tom as her primary
emergency contact.
- Change her health insurance, to include Tom.
- Add Tom as a dependent.
- Add Tom as a beneficiary on her
life insurance.
- Change her deduction on her
401(k).
- Update her W4.
Again the
HRSB will do all the processing, perform all the updates and
interfaces, saving much more time and money. Risk Management
Magazine says such a process saves 7% of spiraling
healthcare costs alone due to inaccuracies.
Some other things Sue might do while she was at Star’s
employee portal:
- See how much vacation time she
will have in June when they plan to take their honeymoon.
- Request vacation time from John
her manger and CFO.
- Enter a training class that she
recently completed.
- See her pay stub, (this saves
Star the cost of printing and distribution.)
- See the upcoming company golf
outing that Tom would be interested in.
- See the company directory and
org chart, where she sees her name has already been changed.
John, Sue’s manager, can see Sue’s information
on-line, where he can:
- Approve Sue’s vacation.
- Perform Sue’s review.
- Give her a well deserved
promotion.
- Give Sue a raise.
- Place her on FMLA (leave) when
she has a baby in a year.
- Search for an employee with
Microsoft Access skills, which is a course Mary in Customer
Service just completed.
John’s boss is Ted, the President of Star. Ted likes all of the
reports he gets from the HRSB
especially the census report. He particularly likes to ask questions
about his employees, such as how many people have been with Star over 5
years, because he is considering a rewards program. The
HRSB queries the system and emails a
report to Ted in a matter of minutes.
John, the CFO, figures the system
saves 10% of the executive’s time. Betty, the HR Manager, who reports to John was
starting to spend all of her time on HR administration. She found it hard
to find time for all the HR initiatives Ted wanted to start. Thanks to
the HRSB, Betty will now be able to
spend her time on Ted’s priorities and hiring the best people for Star. |
